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Privacy Policy

Last Updated: November 30, 2025

1. Introduction

Welcome to PilotBrief ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application PilotBrief (the "App").

2. Information We Collect

2.1 Information You Provide

  • Account Information: When you create an account, we collect your email address, username, pilot rank, and home base (ICAO code).
  • User Content: We collect the notes, comments, and briefings you create and share through the App, including airport notes, categories, and public/private settings.
  • Profile Information: Your profile information including username, rank, and home base that you choose to display.

2.2 Automatically Collected Information

  • Device Information: We may collect information about your device, including device type, operating system, and unique device identifiers.
  • Usage Data: We collect information about how you interact with the App, such as which airports you view, features you use, and actions you take.
  • Log Data: Our servers automatically record information when you use the App, including IP address, access times, and app crashes.

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the App and its features
  • Create and manage your account
  • Enable you to share notes and briefings with other pilots
  • Personalize your experience within the App
  • Send you technical notices, updates, and support messages
  • Respond to your comments, questions, and requests
  • Monitor and analyze usage patterns and trends
  • Detect, prevent, and address technical issues and security threats

4. Information Sharing and Disclosure

4.1 Public Content

When you create a public note or briefing, it may be visible to all users of the App. Your username and pilot rank will be displayed with your public content.

4.2 Service Providers

We use third-party services to help us operate the App and administer activities on our behalf, including:

Firebase (Google): We use Firebase for authentication, database storage, and analytics. Firebase's privacy policy applies to their services: https://firebase.google.com/support/privacy

4.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

4.4 Business Transfers

If we are involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction.

5. Data Storage and Security

Your information is stored securely using Firebase, which employs industry-standard security measures. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

6. Your Rights and Choices

You have the right to:

  • Access: Request access to your personal information
  • Correction: Update or correct your account information through the App settings
  • Deletion: Delete your account and associated data by contacting us
  • Opt-out: You can choose not to share public notes by marking them as private

7. Children's Privacy

The App is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using the App, you consent to the transfer of your information to these countries.

9. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. If you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal purposes.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us:

By using PilotBrief, you acknowledge that you have read and understood this Privacy Policy.